Vietnamese Translation Services in Malaysia — Certified for Manufacturing, Employment & Legal Documents
We translate certified personal, legal, corporate, and employment documents between Vietnamese and English/Bahasa Melayu — for Vietnamese workers and companies in Malaysia, Malaysian manufacturers sourcing from Vietnam, and Malaysians with family or business ties to Vietnam.
What Is Certified Vietnamese Translation?
A document translation completed by a professional translator with a signed certification statement confirming accuracy. Required in Malaysia for foreign worker permit applications, SSM company registration, marriage registration, and submissions to Vietnamese or Malaysian authorities.
Vietnamese Translation: Inbound and Outbound
Vietnamese to English/Malay (inbound)
Vietnamese workers in Malaysia’s manufacturing, electronics, and construction sectors, and Vietnamese companies registering with SSM, need certified translations of Vietnamese-issued national ID, birth certificate, household registration, and labor contracts.
English/Malay to Vietnamese (outbound)
Malaysian employers hiring Vietnamese workers, manufacturers sourcing from or supplying to Vietnamese factories, and Malaysians marrying Vietnamese nationals need certified Vietnamese translations of their Malaysian documents.
Why do diacritics matter? Vietnamese is written in a Latin-based script (Quốc Ngữ) with tone marks that change a word’s meaning entirely — a dropped or incorrect diacritic on a name or place can cause a document to be rejected by immigration or registration authorities.
Vietnamese ↔ English Documents We Translate
| Document | |
|---|---|
| Căn cước công dân / CCCD (National ID) | |
| Giấy khai sinh (Birth Certificate) | |
| Sổ hộ khẩu (Household Registration) | |
| Giấy đăng ký kết hôn (Marriage Certificate) | |
| Bằng tốt nghiệp (Diploma/Degree Certificate) | |
| Hợp đồng lao động (Labor Contract) | |
| Giấy chứng nhận đăng ký doanh nghiệp (Business Registration) | |
| Lý lịch tư pháp (Judicial Record) | |
| Bank Statements | |
| Power of Attorney (Giấy ủy quyền) | |
| Commercial Invoices | |
| Court Documents & Affidavits |
When Do You Need Vietnamese Certified Translation?
Foreign Worker Permit Applications
Malaysian employers hiring Vietnamese workers in manufacturing, electronics, and construction need certified translations of national ID, household registration, and labor contracts for Immigration Malaysia’s foreign worker permit process.
IMMIGRATION · WORK PERMITSSSM Registration for Vietnamese-Owned Companies
Vietnamese investors registering a company in Malaysia need certified English or Bahasa Melayu translations of Vietnamese business registration certificates and corporate documents for SSM.
SSM · FOREIGN INVESTMENTManufacturing & Supply Chain Documentation
Malaysian manufacturers sourcing from or supplying to Vietnamese factories translate purchase agreements, quality specifications, and commercial invoices for day-to-day trade.
MANUFACTURING · TRADEMarriage & Family Matters
Malaysians marrying Vietnamese nationals, or families with mixed heritage, need certified translations of national ID, birth certificates, and marriage certificates for JPN marriage registration.
MARRIAGE · JPNEmployment Pass & Skilled Worker Applications
Vietnamese professionals relocating to work in Malaysia need certified translations of diplomas, employment letters, and civil documents for Employment Pass applications.
EMPLOYMENT PASSEmbassy & Consular Submissions
Visa and consular applications to the Vietnamese Embassy in Kuala Lumpur, and to Malaysian authorities from Vietnamese nationals, often require certified translation of supporting documents.
EMBASSY SUBMISSIONSNo Surprises
Priced by word count. A typical 1–2 page personal document costs approximately RM100–RM200. Multi-document work permit or SSM filings are quoted after we review the full set.
| Service | Rate | Turnaround |
|---|---|---|
| Vietnamese to English/Malay | RM0.65/word | 24–48 hours |
| English/Malay to Vietnamese | RM0.65/word | 24–48 hours |
| Certified translation (urgent) | RM0.70/word | Same day |
| Notarised translation | RM220/page | 2–3 working days |
| Corporate account (volume pricing) | On request | By agreement |
What Does Your Authority Require?
| Authority / Use | Requirement |
|---|---|
| Immigration Malaysia (Foreign Worker Permit) | Certified translation of national ID, household registration, and labor contracts required, particularly for manufacturing and construction sector workers. |
| SSM (Companies Commission of Malaysia) | Certified Bahasa Melayu or English translation required for Vietnamese-language incorporation documents. |
| JPN (National Registration Department) | Requires certified Bahasa Melayu translation of Vietnamese civil documents for marriage registration. |
| Embassy of Vietnam, Kuala Lumpur | Certified translation of Malaysian supporting documents for consular and civil matters. |
4 Steps to Your Vietnamese Translation
Upload your document
Send a clear scan, photo, or PDF via WhatsApp or our quote form.
Receive your confirmed quote
We confirm word count, price, turnaround, and notarisation requirement, usually within a few hours.
Approve and pay
Via bank transfer. We begin work immediately on confirmation. No surprises, no hidden fees.
Receive your certified translation
Delivered by email as a PDF. Physical certified copy with original translator stamp available by courier.
“Replied almost immediately after my request for a quote. They understood my request clearly and helped with translation and notarisation — very efficient with quick turnaround.”
PAMELA CHOI · CERTIFIED TRANSLATION · ICA SINGAPOREFrequently Asked Questions
Do Malaysian employers need certified translations for Vietnamese foreign worker permits?
Yes. Immigration Malaysia requires certified translations of the national ID, household registration, and labor contracts for foreign worker permit applications, especially for manufacturing and construction sector workers.
Why do diacritics matter in Vietnamese certified translation?
Vietnamese uses tone marks and diacritics that change a word’s meaning entirely. Precision in reproducing these marks on names and places is critical — a dropped or incorrect diacritic can cause a document to be rejected by immigration or registration authorities.
Can you translate national ID and household registration documents for JPN marriage registration?
Yes. We regularly translate national ID, household registration, and birth certificates for Malaysians marrying Vietnamese nationals and registering with JPN.
Does SSM accept Vietnamese company documents in English?
Yes. SSM accepts incorporation documents in Bahasa Melayu or English. If your original Vietnamese business registration documents are in Vietnamese, a certified translation into one of these two languages is required before registration.
Can you translate documents for manufacturing and supply chain trade with Vietnam?
Yes. We translate purchase agreements, quality specifications, and commercial invoices between Malaysian and Vietnamese manufacturing partners.
How long does certified Vietnamese translation take?
Standard certified translation is delivered within 24–48 hours. Urgent same-day service is available for time-sensitive permit or registration deadlines.
How much does certified Vietnamese translation cost?
From RM0.65 per word for standard certified translation, or RM0.70 per word for same-day urgent service. Notarised translation is RM220 per page.
Get Your Vietnamese Translation Today
Send us your document and we will confirm the price and turnaround within a few hours.