Vietnamese Employment Document Translation in Malaysia: Foreign Worker Permits & Employment Contracts
We translate certified Vietnamese employment and identity documents for foreign worker permit applications and Employment Pass filings — CCCD, household registration, labor contracts, and judicial record certificates for manufacturing, construction, and skilled worker sectors.
What Is Certified Vietnamese Employment Document Translation?
A certified translation of identity and employment documents completed by a professional translator with a signed accuracy statement. Required by Immigration Malaysia for foreign worker permit and Employment Pass applications covering manufacturing, construction, and skilled worker sectors.
Vietnamese ↔ English/Malay Translation: Inbound and Outbound
Vietnamese to English/Malay (inbound)
Vietnamese workers and the Malaysian employers or agencies sponsoring them need certified translations of CCCD, household registration, labor contracts, and judicial records for foreign worker permit and Employment Pass applications with Immigration Malaysia.
English/Malay to Vietnamese (outbound)
Malaysian employers and recruitment agencies sometimes need Vietnamese translations of Malaysian employment contracts and offer letters to share with prospective workers before deployment.
Immigration Malaysia's foreign worker permit process typically requires certified translation of the worker's CCCD (national ID), household registration book, labor contract, and judicial record (police clearance) — plus sometimes a medical fitness certificate — before the permit can be processed.
Vietnamese ↔ English Documents We Translate
| Vietnamese | English |
|---|---|
| Căn cước công dân (CCCD) | National ID |
| Sổ hộ khẩu | Household Registration |
| Hợp đồng lao động | Labor Contract |
| Lý lịch tư pháp | Judicial Record |
| Medical Fitness Certificates | |
| Giấy khai sinh | 出生证 |
| Bằng tốt nghiệp | Diploma / Certificate |
| Passport Bio Data Pages | |
| Offer Letters & Job Descriptions | |
| Recruitment Agency Agreements | |
| Insurance & Levy Documents | |
| Power of Attorney | |
When Do You Need Vietnamese Employment Document Translation?
Manufacturing & Electronics Worker Permits
Manufacturers and electronics companies employing Vietnamese factory workers need certified translations of CCCD, household registration, and labor contracts for Immigration Malaysia's foreign worker quota and permit system.
MANUFACTURING · ELECTRONICSConstruction Worker Permits
Construction companies sponsoring Vietnamese workers translate identity documents, labor contracts, and judicial records for bulk foreign worker permit applications.
CONSTRUCTIONEmployment Pass for Skilled Workers
Vietnamese professionals and skilled workers relocating to Malaysia need certified translations of diplomas, employment letters, and civil documents for Employment Pass applications.
EMPLOYMENT PASSRecruitment Agency Documentation
Licensed recruitment agencies handling Vietnamese worker placement translate employment contracts, agency agreements, and worker identity documents for regulatory compliance on both sides.
RECRUITMENT AGENCIESWork Permit Renewal & Transfer
Employers renewing or transferring a Vietnamese worker's permit need updated certified translations of labor contracts and supporting identity documents.
PERMIT RENEWALJudicial Record & Medical Documentation
Judicial record certificates and medical fitness documents issued in Vietnam need certified translation as part of the foreign worker permit application package.
JUDICIAL RECORD · MEDICALTransparent Pricing: Vietnamese Employment Translation
Priced by word count. Volume discounts for multi-document projects and ongoing corporate accounts. A typical single-worker document set (CCCD, household registration, labor contract) costs approximately RM150–RM300. Bulk permit applications for multiple workers are quoted with volume pricing.
| Service | Rate | Turnaround |
|---|---|---|
| Certified translation: Vietnamese to English/Malay | RM0.65/word | 24–48 hours |
| Certified translation: English/Malay to Vietnamese | RM0.65/word | 24–48 hours |
| Certified translation: urgent | RM0.70/word | Same day |
| Notarised translation | RM220/page | 2–3 working days |
| Corporate account (volume pricing) | On request | By agreement |
What Does Your Authority Require?
| Authority / Use | Requirement |
|---|---|
| Immigration Malaysia (Foreign Worker Permit) | Certified translation of CCCD, household registration, labor contract, and judicial record required for foreign worker permit applications. |
| Immigration Malaysia (Employment Pass) | Certified translation of diplomas and employment letters required for skilled worker Employment Pass applications. |
| Labour Department (Jabatan Tenaga Kerja) | May require certified translation of employment contracts for labour compliance checks. |
| SOCSO / insurance providers | May require certified translation of identity documents for foreign worker insurance registration. |
4 Steps to Your Vietnamese Employment Document Translation
Upload your document
Send a clear scan, photo, or PDF via WhatsApp or our quote form. Confirm source language and target language.
Receive your confirmed quote
We confirm word count, certification requirements, price, and turnaround, usually within a few hours.
Approve and pay
Via bank transfer. We begin work immediately on confirmation. No surprises, no hidden fees.
Receive your certified translation
Delivered by email as a PDF. Physical certified copy with original translator stamp available by courier.
Frequently Asked Questions
What documents does a foreign worker permit application need translated?
Typically the worker’s CCCD (national ID), household registration book, labor contract, and judicial record (police clearance), plus sometimes a medical fitness certificate, all translated and certified before Immigration Malaysia can process the permit.
Can you handle bulk translation for multiple workers at once?
Yes. Identity and employment documents for multiple Vietnamese workers are regularly translated in a single batch for manufacturing and construction employers, with volume pricing.
Do skilled workers need certified translation for Employment Pass applications?
Yes. If diplomas, employment letters, or civil documents are in Vietnamese, Immigration Malaysia requires certified English or Bahasa Melayu translations as part of the Employment Pass application.
Can you translate judicial record (police clearance) documents?
Yes. Judicial record certificates and other Vietnamese police clearance documents are translated as part of foreign worker permit and employment documentation.
How long does certified Vietnamese employment document translation take?
Standard certified translation is delivered within 24–48 hours. Urgent same-day service is available for time-sensitive permit applications.
How much does certified Vietnamese employment translation cost?
From RM0.65 per word for standard certified translation. A typical single-worker document set costs approximately RM195–RM390. Bulk applications are quoted with volume pricing.
Do you translate documents for work permit renewals and transfers?
Yes. Updated certified translations of labor contracts and identity documents are provided for permit renewals, transfers, and re-employment cases.
People Also Ask
Can you translate a CCCD with a chip/QR code on it?
Yes, we translate the printed text and data fields on the CCCD card; the chip and QR code themselves are physical/digital security features, not translatable text, and are noted as present in the certified translation.
Do you translate documents for workers from rural provinces with older ID formats?
Yes, we translate identity and civil documents regardless of the specific ID format or issuing province, including older household registration books.
Can a recruitment agency order translations on behalf of multiple workers at once?
Yes, this is a common way we work — agencies send document sets for multiple workers together and receive one consolidated quote and batch delivery.
What if a worker's labor contract is only partially in Vietnamese?
We translate only the Vietnamese-language portions that need translation, and can confirm the scope with you before starting if the document is mixed-language.
Do you keep translated documents on file if we need copies for a renewal later?
We can retain records of completed translations, but we recommend employers also keep their own copies, since renewal timing and any document changes are outside our control.
Translate Your Vietnamese Employment Documents
Send us your document and destination. We'll confirm the price and turnaround within a few hours.